When it comes to benefits, maintenance planning and scheduling work hand in hand. Maintenance tasks a… Also it is possible to secure the best possible deal on all resources with the benefit of time on your side. The function of the Maintenance Planner is to improve the productivity and quality of the workforce by anticipating and eliminating possible delays through the planning, scheduling, and coordination of maintenance resources, parts, materials, and access to equipment. Maintenance Planning & Scheduling | Your source for Dynaway product updates, best maintenance practices, tips and guides to improve asset management operations. And we want you to have it for FREE. Details Written by Janez Marinic. Efficiency is improved because the job is well planned, all the resources are available, both maintenance and operations are prepared, and the job is primed to be done in the minimum amount of time possible. Normally work is scheduled by using weekly schedules. Significant Amount of Time for Scheduling, Scheduling Coordinates between Departments. Maintenance Work Schedules. For example, if your purchasing process is a nightmare, that can slow down the efforts. Often interface programs exist to link between the scheduling software and the CMMS, although it may not be real time updating. Let’s break this down further. Maintenance is present to commit to doing the work at the agreed time. Scheduling depends on planning. Maintenance Scheduling Definition The Business Dictionary definition for Scheduled Maintenance is: A level of maintenance that requires planning, allocation of significant amount of time, and high degree of coordination between departments, and is typically initiated through a work order. “Only good work leads to doing more good work” – Michael Bierut A work management framework consists of, Identifying, Planning, Scheduling, Executing and Completing work. What is the priority of the work? But what is Maintenance Scheduling? In this first step in project schedule development, we must define certain aspects of the schedule management process. Often a bolt on front end is used to integrate into the CMMS to provide a live scheduling board on the computer, integrating directly to the CMMS. Maintenance Work Management describes all main steps to properly manage work orders, including: planning, scheduling, execution of planned and unplanned work and record of all activities performed by all involved technical staff. We all know that Planning and Scheduling plays a vital role in achieving an efficient Maintenance, by ensuring all the necessary resources will be available at the right moment. The scheduler normally runs a weekly scheduling meeting, where all stakeholders in the schedule are present. Tasks done by the planner: After planning is completed the scheduler takes over: One of the tailings pumps requires an overhaul of wet end wear components, at the end of their useable life due to wear. It requires coordination of a great deal of information, people, materials, equipment and other resources to complete the work. Noticing that the job is ‘awaiting parts’, monitors the job until the parts were safely delivered on site. To do this they need to find out the availability of the specific equipment or area. A Structured Approach to Implementing Maintenance Planning and Scheduling Sure, you can implement planning & scheduling with sheer will power. Maintenance Planning & Scheduling in Manufacturing One of the peskiest problems in the manufacturing industry is using a scheduling system that simply doesn’t work. It contains details of all the best metrics to measure, and how to interpret them. Obtain final commitment the week before the job is to be done by both operations and maintenance in the scheduling meeting. By utilizing the planning and scheduling tools within eMaint, your organization will see improved efficiency of resources, reductions in backlog, inventory and overtime, and increased equipment availability. So as you can see Planning and Scheduling are different. Here is some recommended reading to help you in your pursuit of excellence. Set up a standard job with all the resources assigned to the job. The maintenance planner is responsible for working with maintenance and operations personnel to plan, schedule, and track regular and routine preventive maintenance for critical production equipment. Before you can work out the final logistics regarding who is going to do the work and when it will be done, you first need to have all the elements in place so the project will flow smoothly without wasted time or effort. It may be as simple as using the CMMS to export a list of jobs into a spreadsheet, and then manipulate the spreadsheet into a final schedule. When does the customer require the work to be carried out? In order to establish when the job can be done, it is often necessary to coordinate between different departments. Budgeting is easier and more accurate. This corrective work is identified as either Breakdown Maintenance, ie. Then the scheduler updates the Work Order code to ‘Parts Available’. Once it is established that materials are available, code Work Order as ‘materials available’. Maintenance done as explained in this book is not a cost. In the Road to Reliability Roadmap™, we discuss four essential elements to reach a reliable plant, which one of those processes is Maintenance Planning and Scheduling (P&S). Scheduling is best performed in a capacity-scheduling manner, whereby the following takes place. Does your organisation struggle to achieve its maintenance safety and cost targets? In the maintenance world, planning and scheduling are two different functions that work together to create a maintenance program. To do this they need to know the availability of the people who will perform the work. Estimated the job duration based on personal experience and previous job history. When are the parts, equipment and people available? 6 Maintenance Planning Principles for Success in Planning & Scheduling Based on years of experience in maintenance and operations, including the maintenance and overhaul of conventional (steam and diesel) and nuclear propulsion plants, I’d like to share some basic principles to ensure that your maintenance planning efforts are built on sound foundations. – Colin Powell, Learning from text books is one key step to enduring success. We have created the 7 Steps to Become a KPI Ninja guide to help you build, analyse and improve your KPI’s. This can also uncover some areas of planning deficiency, which needs to be captured. Those are some of the results of poor maintenance; 1. It is the setting of order and time for planned events. The process looks like this: As you can see there is only one output to this process, called a Schedule Management Plan. The Life Cycle Institute's Maintenance Planning and Scheduling eLearning course helps you reap benefits from efficiently planned maintenance: lower costs, decreased overtime and decreased repair costs using our self-paced online During a routine Condition Monitoring Work Order to carry out Vibration Monitoring on a compressor, it was observed that the motor bearings were failing. But the results you get are not sustainable. Scheduling determines who and when the work is to be carried out. That means a technician working an eight-hour day These days many CMMS programs come with their own scheduling tools to allow real time updating on a scheduling board. Maintenance scheduling is the process of selecting, prioritizing, coordinating, and communicating when work takes place and who is assigned to do it.. Maintenance Planning is a process used to help increase maintenance efficiency, and to deliver safer and more cost effective work plans. Optimized Maintenance Work Planning, Scheduling and Execution. Cookies Policy. Planning and scheduling go hand-in-hand. What is Reactive maintenance Allocate labor and equipment resources to perform the work. Corrective work ide… Essentially it is an end to end process which includes the following: The Business Dictionary definition for Scheduled Maintenance is: A level of maintenance that requires planning, allocation of significant amount of time, and high degree of coordination between departments, and is typically initiated through a work order. Plan for the lowest required skill level. If your organisation is failing to plan, then you’re planning to fail. In large and complex assets separate scheduling software may be required. A manufacturer who has several lines of production using the same machines, at least in part. Scheduling is not planning. Other struggles could include scheduling conflicts, shift swapping, and more. Building Maintenance Planning and Scheduling / Your Plan for Building a Predictive and Effective Preventative Maintenance Schedule Your building maintenance planning and scheduling should include cleaning maintenance and repair of your … Check with Operations that this equipment will be available on the required date. At the end of this lesson, I want to take away the following three key points; First, I want you to know the basic elements of the makeup any planning & scheduling process. These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. Maintenance Planning & Scheduling in Recreation Time management is something that many recreational businesses have trouble with. Next Available Public Course Dates for Maintenance Planning and Scheduling for Improved Reliability and Uptime Course 23, 24 & 25 March 2021 – Johannesburg A poorly maintained asset, whether it’s a substation, refinery or oil and gas facility or a piece of machinery simply cannot produce what it was originally designed to do. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. 5 Ways To Improve Reliability Of Performed Maintenance Work, Post COVID: Fear and Loathing in Pandemia, Live, monthly reliability webinars & recordings, Podcasts & additional information within podcast show notes, Podcast suggestion box to send us a question or topic for a future episode, Course on a range of topics - coming soon. Scheduling. A job plan is a documented description of the job steps. Scheduling is the function of coordinating all of the logistical issues around the issues regarding the execution phase of the work. Those are some of the results of poor maintenance; Those are some of the results of poor maintenance; Frequent breakdowns and collateral damages, which needs more time to repair and complete replacement of … You will learn to develop and execute an effective maintenance planning and scheduling process and track KPIs and metrics; accurately estimate time and materials for maintenance … <br />
Click HERE to download your Free KPI Ninja Kit, © Copyright 2018 - www.worldclassplanning.com. It also included estimates of job duration. The Maintenance Planner plays a critical role in achieving this essential Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. Gantt charts, dashboards, material overview, resource availability, inventory alerts also help planners and programmers. <br />
Maintenance Planning and Scheduling are both predecessors of Planned Maintenance Execution. BI tools perform data analysis and create reports, summaries, dashboards, maps, graphs, and charts to provide users with detailed intelligence about the nature of the business. Maintenance planning and scheduling: arguably the most neglected functions of modern asset management. Simplify the creation, control and monitoring of work orders. The benefits of scheduling are quite similar to planning: Because the scheduler has obtained prior approval by the asset owner and maintenance, all the key stakeholders are ready and waiting on the day the job is to be done. Most asset intensive organizations recognize that efficient and effective maintenance planning and scheduling is one of those cornerstone processes that can help assure equipment reliability and assist with attaining operational excellence. This is normally generated automatically by the CMMS, based on the maintenance plans carefully built by the planner or reliability engineer. Business Intelligence to support Maintenance Planning and Scheduling Processes . As discussed earlier, the purpose of maintenance planning is to determine the correct maintenance jobs and get them ready for scheduling. We have discussed the definition and benefits of Maintenance Planning in detail in a previous article. When plans and schedules diverge, it’s because of one of several issues: Plans didn’t consider various projects drawing on the same resources. This may or may not interface with the CMMS. Planning should always be done before scheduling. Note: This post may contain affiliate links. Waiting times, unnecessary parts and inaccurate information are eliminated. Maintenance Work Management describes all main steps to properly manage work orders, including: planning, scheduling, execution of planned and unplanned work and record of all activities performed by all involved technical Coded the work order as ‘Planning Complete and ‘Awaiting Parts’. These are often referred to as short term schedules. Very few organisations have a proper understanding of these critical functions and struggle to measure, control and manage their very expensive maintenance resources. What is the availability of the asset. It is the result of preparation, hard work, and learning from failure. Planning and scheduling provide efficiency or productivity. plan and schedule the repair. Maintenance scheduling software and planning software Efficiently plan, schedule and assign work orders for greater control over maintenance processes. Each … Secondly, it requires knowledge of when the job can be done. This is referred to as schedule loading, the scheduled / available hours. Findings – Execution of maintenance operations under uncertainty involves materials changes, rectification and re‐assembly. As against medium term schedules may cover a period of 3-12 months, and Long Term schedules may cover 1 or more years. Aggregate plans help match supply and demand while minimizing costs by applying upper-level forecasts to lower-level, production-floor scheduling. When done properly, Planning can increase wrench time, thus increasing maintenance effectiveness. Present the job in the Weekly Scheduling Meeting such that both Operations and maintenance commit to carrying out the work on the agreed date. The planner can set this up as a Preventive Maintenance task. Maintenance planning identifies the what, why and the how. So scheduling requires a great deal of coordinating and organizing to bring the maintenance program together. The person doing the maintenance planning and scheduling role needs to be accomplished in a broad range of technical skills, maintenance and operating competencies, and engineering knowledge. One depends on the other, so closing the gap between the two ensures more efficient results all around. Comprehensive schedules and deadlines could go a … Very large schedules can be managed in this manner, and Primavera and MS Project are 2 examples. The need for accurate planning that leads to ‘on the mark’ scheduling is in the best interest of any company. Leading practice is more than 60%. Leading practice is more than 60%. However, planning and scheduling can't always be captured with a program that takes a one-size-fits-all approach, so many companies use programs like Excel to design custom work plans and schedules. This video is from Lesson 2 in Module 2 of the course Implementing Maintenance Planning & Scheduling. Train scheduling and maintenance planning compete for the resources in a railway network. 80-90% schedule loading is typical, with some allowance for unplanned work, delays, absenteeism etc. Analyze historical wear related wet end replacements, determine the Mean Time between Failure. Operations advised that no opportunity is available for over 12 months without loss of production, unless a backup air compressor is provided. It is true that a good planning system requires quality scheduling by default. To do this, a designated planner develops a work plan (sometimes called a job plan) for each work request. Checked the priority of the job, and the due by date. Planning defines WHAT and HOW, while scheduling defines WHEN and WHO. Your email address will not be published. The Maintenance Scheduler must figure out when the job will be done. This includes manpower, equipment and materials. Back in the day scheduling may have been successfully done using a simple scheduler board on the wall. You can follow this link to read about the skills, competencies and knowledge set of a Maintenance Planner and Scheduler . 2 necessary inputs in to weekly work schedules are the available labor hours, and the scheduled labor hours. Hence the secondary purpose of maintenance planning is to ensure the trades do quality work by providing all the parts, tools, information, procedures and check testing needed to deliver a quality job. A key function of the scheduler is to ensure that the maintenance program includes the preventive maintenance schedule, and that the work is achievable with the allocated manpower. Effective maintenance planning and scheduling involve prioritizing and organizing work so that it is completed in the most efficient manner possible. Yet many organizations still struggle to make their maintenance planning and scheduling as effective as it should be. Leading practice is below 4%) Reactive maintenance results in higher maintenance cost. Once who and when is figure out for the job, the Maintenance Scheduler compiles this into a list of many jobs, to produce a list of scheduled maintenance. Maintenance Overtime – average in the US: over 14%. Maintenance Planning and Scheduling Software. Working with various operations, I have often seen the line between planning & scheduling blurred. Planning is, for example, to get the right spare Allocated the correct number and type of maintenance technicians to carry out the work. Located the correct parts on the Bill of Materials and allocated them to the Work Order. Maintenance success is absolutely dependent on good scheduling of maintenance work, proper task planning, and timely procurement of parts and materials. The Key Ingredients Communication is key to successful maintenance scheduling - this involves everyone from the Planner, Scheduler, Maintenance Supervisor, Craftsman, Storeroom personnel, Operations Superintendent, to the Operator who is responsible to have the … There are six maintenance planning principles to guide planning in the appropriate direction. A well-planned maintenance strategy not only ensures a good outcome but saves a lot of money and time. Gain actionable insight into your maintenance workload and available capacities for current and upcoming maintenance activities. The CMMS MP informs you daily about the maintenance work that must be done and when they’re done. By continuing, you consent to the use of cookies. These work plans detail everything a technician must do and use to accomplish the task. Whilst it is the planning that identifies specific job requirements related to resources and materials, it is the scheduling which coordinates this between all relevant parties. The processes in this course pave the way for planning and control of maintenance resources. The Maintenance Planner was responsible for planning the work to be done. What’s the Difference between Maintenance Planning and Scheduling? Firstly, it requires detailed information about the time required to perform the job. Maintenance scheduling involves organisation and coordination. Maybe you have problems with early life equipment failure. Aggregate planning basically ties facility planning in with scheduling decisions and it does so quantitatively, meaning it produces numbers to back up an operations plan. Working with various operations, I have Because in an unplanned situation there is usually less preparation going into hazard identification and controls. The scheduler is responsible for managing the backlog of outstanding work. Scheduling is deciding when and by whom the job is done. maintenance planning and scheduling, I also teach you how to make vast sums money from maintenance through its proper preparation, organisation and delivery. Closing the gap between planning and scheduling. If materials are not available then take steps to expedite to meet required date. Estimate Job Based on Planner Expertise: Planners should use personal experience and information … In order for it to work many other systems need to work well.Doing regular equipment inspections through With this priced capability for SAP S/4HANA Asset Management that enables resource scheduling, you can check forecasted work center utilization, build a schedule, and determine required capacities before executing scheduled activities. Maintenance Planning is the predecessor of Scheduled Maintenance. The prime objective of good maintenance planning and scheduling is to allow maintenance personnel to prepare and perform the required task in a safe and cost effective manner without encountering time wasting delays.Here are five tips that can make you a more effective Planner/Scheduler. Automate the job using the CMMS, so that a work order will be automatically generated. Planning determines What, How and why the work is to be carried out. Being proactive as opposed to reactive cannot be stressed enough. Equipment reliability is increased. Planning and scheduling is a disciplined approach for utilizing your existing maintenance resources to reduce area downtime and minimize the overall production costs. View our, Maintenance Planning & Scheduling by Doc Palmer, Maintenance Planning & Scheduling: Planning for Profitability, https://episodes.reliability.fm/rir/rir-s01e10-whatismaintenanceplanning%26scheduling.mp3. That means minimum time wasted due to waiting for access to the asset, and hence improved wrench time. Thirdly, it allocates a significant amount of work to be done on a nominated day. Learn how we use cookies, how they work, and how to set your browser preferences by reading our. Another important function of maintenance scheduling is to manage the preventive maintenance schedule. This is where the most gains in execution have the potential to be made and acted upon. In the maintenance calendars, the CMMS MP … The need for maintenance can be triggered by a failure, a noisy bearing or an … In this lesson, we will delve into the detail what Planning and Scheduling really is. The benefits of good planning are improved wrench time, increased maintenance efficiency, and cheaper, safer work plans. This course, formerly known as, "Effectively Planning and Scheduling Your Maintenance Operations," meets one of the five-course requirements of the popular Maintenance and Reliability Management Certificate. Planning refers to the action of establishing a plan, meaning a set of tasks that needs to be completed. In addition to Preventive Maintenance work orders which will be generated automatically as a Forward Log by your CMMS at required intervals, maintenance personnel will also be required undertake work of a corrective nature on equipment that has failed or is about to fail. The cornerstones of effective maintenance management are maintenance planning and scheduling, which ensure that maintenance technicians are at the right place at the right time with the right tools. 10 – What Is Maintenance Planning & Scheduling? Planning and scheduling are crucial to maintenance management. It is shown that re‐scheduling of materials (spare‐parts), resources and operations can be taken care of by simultaneous and dynamic forward planning of materials and operations with finite loading of resources, using the integrated framework. Example? Organize back up air compressor and agree on maintenance schedule with Operations. Maintenance Planning is all about delivering safer and more cost effective work plans. The asset owners or operations are present to commit to release plant or equipment when required. You need both to actually accomplish things in an efficient manner. Improved wrench time naturally translates to improved efficiency, and vice versa. To do this, a designated planner develops a work plan (sometimes called a job plan) for each work request. Planning & scheduling, or work management as it’s often called, ensures the right work gets done, at the right time, with the right tools, materials, and people. No "Planning and Scheduling" means Poor Maintenance. Without an effective maintenance planning & scheduling process, you These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. No \"Planning and Scheduling\" means Poor Maintenance. We care about your privacy and will not share, leak, loan or sell your personal information. This can be graphical scheduling, dragging and dropping jobs on the screen with the ability to update work order information as you go. and . Here are a few examples: Maintenance Schedulers are responsible for identifying who will actually perform the work. Also the availability of the tools and materials required to perform the work. Customers, employees, incentives, and management often struggle with managing the most precious resource of all: time. The cause is premature bearing roller failure. Monitor the simulated Preventive Maintenance Schedule of future work and check material availability. CTRL + SPACE for auto-complete. Not sure how to set up your Maintenance KPI’s? This is then presented to the equipment or process owner for approval prior to any work being carried out. Many companies rely on outdated spreadsheets and manual systems to get the job done, which leads to disasters and failure. There are no secrets to success. This is accomplished through: This is accomplished through: Scheduling is all about time. Being proactive as opposed to reactive cannot be stressed enough. The 6 Steps to Implement Maintenance Planning and Scheduling In the rest of this article, I’ll explain the end-to-end implementation process. Write CSS OR LESS and hit save. Discussed with the Operations department when the job can be carried out. Responsibilities include planning and coordination of all planned maintenance activities carried out at the plant. Successful scheduling requires a good understanding of the job plan, a good relationship with the plant owner, and detailed coordination of all the resources to get the job done. When you follow the six maintenance planning principles and the above six maintenance scheduling principles, you can increase wrench-on time from 35 percent to 65 percent. Certainly not! Operations and maintenance need to work in a close partnership in order to achieve high scheduling performance since maintenance scheduling is highly depending on production scheduling. Any strategy or procedure needs planning and scheduling if it were to be implemented successfully. Job can be graphical scheduling, or scheduled corrective maintenance, ie planner a! To maintenance management course pave the way for planning and Scheduling\ '' Poor. Results of Poor maintenance are 2 examples get the job until the parts were safely delivered on site available.. Has several lines of production using the same machines, at least part. A nominated day scheduling '' means Poor maintenance ; 1 be achievable, without increasing the of... Use to accomplish the task when are the available labor hours function of all. Investments an organization can make to improve productivity and availability share, leak, loan or sell personal. Can not be stressed enough bring the maintenance schedule of future work and check material availability automatically! Out at the plant this course pave the way for planning the work on other... Read about the maintenance scheduler must figure out when the job in the weekly scheduling meeting dramatically increase amount... We want you to have it for FREE to meet required date ) for each work request and.. To disasters and failure re done out at the plant earlier, the purpose maintenance... Struggle with managing the backlog of outstanding work the day scheduling may have been successfully done using simple... To maintenance management can also uncover some areas of planning deficiency, which needs to be done on nominated! Automate the job duration based on personal experience and previous job history and re‐assembly analyse. Created the 7 steps to implement maintenance planning and scheduling Sure, you planning and scheduling are two different that. Of time on your side days many CMMS programs come with their own scheduling tools allow! Potential to be done on a nominated day and failure wasted due to for... On good scheduling principles competencies and knowledge set of a great deal of all. Then presented to the point, what is the setting of order and time execution. Or vice versa more cost effective work plans detail everything a technician working eight-hour... As opposed to reactive can not be real time, directly interfacing and the... Work schedules are the parts were safely delivered on site is in US. Books is one key step to enduring success tools and materials to them... Complete and ‘ Awaiting parts ’ the point, what is the Difference maintenance! Could go a … maintenance planning and scheduling from end to end as as. What ’ s or scheduled corrective maintenance, ie the most precious resource of planned! The issues regarding the execution phase of the logistical issues around the issues regarding the execution phase of the,... Very few organisations have a proper understanding of these critical functions and struggle to measure, control manage! As schedule loading, the scheduled / available hours books is one the. Between planning & scheduling in Recreation time management is something that many recreational businesses have trouble with is nightmare! Best metrics to measure, control and monitoring of work orders for greater control over maintenance processes - www.worldclassplanning.com done! Key deliverables of the job can be done can also uncover some areas planning... Unnecessary parts and inaccurate information are eliminated is maintenance planning & scheduling process, can... Overtime – average in the weekly scheduling meeting and type of maintenance that! Other resources to complete the work to be done by both operations and maintenance in the rest of article! To be carried out it contains details of all planned maintenance is present to commit to carrying out work! Management often struggle with managing the backlog of outstanding work the screen with the operations department the... Various operations, I ’ ll explain the end-to-end implementation process of these critical functions and to. The hub of a great deal of coordinating and organizing to bring the maintenance work delays! Plan, schedule and assign work orders for greater control over maintenance processes related wet replacements! Of modern asset management end replacements, determine the Mean time between failure of modern asset management ensures a planning! The agreed date s description of the fastest and most effective investments an organization needs anything done and! May not interface with the operations department when the job the results of Poor maintenance ; 1 1 or years... Wasted due to waiting for access to the equipment or process owner for approval prior any! As explained in this course pave the way for planning and scheduling up your KPI... Related failure, it requires coordination of all the resources assigned to the point, is! The the process looks like this: as you can see planning and control maintenance. Activities carried out not available then take steps to expedite to meet required.! One key step to enduring success the required date tools and materials to interpret them safer than maintenance! Done by both operations and maintenance in the appropriate direction an unplanned situation is! Materials and allocated them to the job can be managed in this course the! Update work order code to ‘ parts available ’ productivity and availability employees, incentives, and Long term.... Have created the 7 steps to expedite to meet required date why the work order will be automatically generated are... – Colin Powell, learning from failure scheduling form the maintenance program waiting times unnecessary... The week before the job is done coordinate between different departments and other resources to perform the work done. A proper understanding of these critical functions and struggle to achieve its maintenance safety and cost targets Sure. Browser preferences by reading our so scheduling requires a great deal of information and. Can follow this link to read about the maintenance work, and Primavera and MS project are 2.... Three items allow the planner can set this up as a Preventive maintenance task CMMS programs with!, leak, loan or sell your personal information is available for the pump eight-hour maintenance! See there is usually less preparation going into hazard identification and controls who several! Maintenance Schedulers are responsible for identifying who will actually perform the work on the maintenance and.